GRAYLYN WEDDING PLANNING

After you have made the decision to host your wedding events at Graylyn, please notify your Graylyn Wedding Representative of the number of guests you will guarantee and your space requirements. Your selected date will be reserved for IO days, pending receipt of Your signed contract and a non-refundable deposit of 50% of the estimated food and beverage cost (excluding tax and gratuity). Please note that we are not able to hold a date without a signed contract.

Within 10 days of your receipt of the contract, it must be signed and returned to Graylyn along with a non-refundable deposit of 50% of the estimated food and beverage cost, excluding tax and gratuity. Approximately two weeks before your event, you will receive an estimate of all charges that are due. The final estimated payment must be received no later than 10 days prior to the event. Graylyn must receive your estimated payment before the event can begin. In the event that you have overpaid, Graylyn will issue you a refund. If there are additional charges, you will receive an invoice to be due 10 days after the event or upon receipt of the invoice.

Graylyn strongly recommends that you utilize the services of a professional wedding director; however, it is not mandated. Our Wedding Coordinator will work with you to select your menus, plan the setup of your event space, and organize all venue-related details. A wedding director will assist you in the coordination of your ceremony, oversee your other vendors, and provide guidance on wedding-related events not associated with services provided by Graylyn.

Although you may secure your own vendors, it is highly recommended that you seek the services of Graylyn's preferred vendors as they have been recognized for superior customer service and likeminded in the goal of keeping the wedding couple's best interest at heart.

Often tenting a space is an excellent weather backup plan for an outdoor ceremony or reception. A tent may be also a great solution to gain additional space or afford the opportunity for a unique design. If you are considering a tent option, please notify your Coordinator right away. We will then assess feasibility for the specific location and type of tent needed. Should you choose to include a tent in your space, it is then required that your Graylyn Coordinator secure the tent, permits, and inspection required. Securing a tent directly is not permitted.

Graylyn recommends a menu tasting no later than four to six months prior to your wedding. During the initial planning meeting with your Graylyn Coordinator, we encourage you to share your food and beverage vision. Should you desire a custom menu, menu item, or specialty beverage, Graylyn's Executive Chef and Beverage Manager will be invited to participate, offering their appropriate expertise. Once your menu has been determined, a tasting will be arranged to ensure the menu meets your vision. Do you offer seasonal discounts? Discounted rental and minimums may be available during select months and days. Please inquire with your Graylyn Wedding Representative to learn more.

Yes! Brides that have a wedding at Graylyn are given the option to schedule a photography session (indoor and outdoor) at the estate with the photographer of their choice. The fee for photography sessions is included in the wedding package. The estate and grounds make a breathtaking backdrop for your engagement photos or bridal portraits. Please consult with your Graylyn coordinator prior to finalizing your date with your photographer in order to ensure availability.

Graylyn offers complimentary self-parking in the rear of the Manor House. How do I arrange overnight accommodations for my guests? Graylyn's 85 uniquely decorated guest rooms and suites will make your guests feel like royalty. If you would like to guarantee accommodations for your guests, we recommend discussing a room block. A room block agreement will guarantee an agreed-upon number of rooms for specific dates and rates. You can then choose to either have your guests make reservations individually into this block of rooms or submit a rooming list to your Graylyn coordinator.

Graylyn is committed to hosting only one wedding at a time to ensure that you receive our full, focused service, and attention. It is possible that there may be a wedding event in the morning and another event in the evening. On these occasions, we ensure that there is a minimum of two hours between events. This will allow your vendors ample time for set up.